When you mention fax messaging to kids of this generation, you will need to have a good explanation of why it is crucial. In the past, fax messages were today’s digital texts because it allowed people to send messages and pictures through a telephone line. Today, fax machines are not very common because they have been replaced by computers and smartphones that can do just about anything a fax machine can more efficiently.
While faxing is today becoming outdated, it is imperative to know that some organizations still maintain it as a form of communication. If you are a professional and you want a more secure way of receiving and sending messages, you should consider faxing. That is because it does not have any risks like a virus which are familiar with things like emails.
Also, with services like Google fax free services, you can still enjoy this threat free communication channel. For a mac user, here is how to fax:
Use faxing apps
There are so many faxing apps that you can use with your mac. However, you need to know that these apps are not doing anything that your mac cannot do. The only advantage that they come with is, they simplify the work for you. Using the apps, you can easily create and share fax mails without following any lengthy process. That makes them more accurate.
However, you need to ensure that you get best free fax app for iPhone because there are some owned by fake developers who are out to make money from you.
If you don’t want to use fax apps, follow the steps below;
Select the file you want to share
Before you proceed to send a fax message, you need to find out if your mac comes with a dial-up fax modem that is built in. If it does, all you need to do to send a fax message is to open the document that you want to send. After that, you need to choose the file command then print. On your screen, you will see a PDF button where you should select fax PDF from the pop-up menu.
If your mac does not come with a dialup modem, then you will have to get a dedicated faxing machine before you can send or receive any fax.
Enter the address
After preparing your document for faxing, the next thing is to key in the contacts of the person you want to fax. This is a very sensitive step because you need to be sure that you have the right numbers. If you intend to send the fax through accessing an outside line, you must ensure that you add a dialing prefix in the fax number box. You can alternatively select the contact from your address book by clicking the icon visible on the “To” field then click the contact twice.
Add the final touches
After your fax is ready to be sent, you need to make sure that it reaches the receiver in the best condition and time. For professionals, this is the time where you can add a cover page to your message and even include a subject line and a short message. You can also decide to schedule your fax to be sent at a particular time using the Fax information pop up menu. Also, you can use the option to decorate your document.
Preview your message one more time
After setting up your message and ready to send, it is imperative that you preview it. That is because you will want to make sure that the changes and entries you have made are neat and perfect. Also, you could have caused an era by forgetting to save a specific preference you want for your message. By previewing, you will be able to avoid making such mistakes and uphold a professional status. After clicking the send button, wait for the faxing sound to be sure.
Thanks to technological advancements, we now have better ways of sending messages compared to faxing. One disadvantage with faxing in the past is that you needed to have a faxing machine. Today, you can fit a faxing device in your small bag pack. You should also remember that you cannot fax someone who does not have a fax number. So before you begin utilizing your mac’s faxing capabilities, you have to ensure that the people you want to fax can receive and respond to your messages.